A two-day capacity building training program on Electronic Filing Management Systems (EFMS) for staff of the Okaikwei North Municipality Assembly has ended.
The program aimed at equipping the staff on the electronic filing system is among others things to streamline the filing of documents in the Assembly.
The training also hopes to introduce the staff to proper electronic storage of documents.
Speaking at the training in Accra on Tuesday, Nana Yaw Gyimah Ofori, Director of ONGY and facilitators of the programme was optimistic the knowledge acquired would be applied to the benefit of the Assembly.
He stated that the training is important in order for files to go through the right processes during filing.
According to Mr. Gyimah Ofori, the electronic filing of documents is also a requirement for the annual District Assemblies Performance Assessment Tool (D-PAT).
Ms. Claudia Decker, a Human Resource Manager of ONMA was optimistic the knowledge imparted would be beneficial to the staff in the performance of their dates.
The beneficiary units of the training included Management Information Systems (MIS) Records Management Unit (RMU) and Secretaries of the Chief Executive and Municipal Coordinating Director.
EFMS is used in the management of digital documents used to track, manage and store documents and reduce paper.
It is a single solution which helps to create documents, collaboratively edit them, share documents with colleagues to be signed and completed and finally securely stored them.
EFMS allows to easily manage the entire documents lifecycle on a Local Area Network (LAN) without mountains of paperwork and time-consuming steps.
The system among other things prevents lost records; save storage space; manage records easily; find documents quickly and make documents centrally available.
It would also eliminate the need for filing cabinets (including storage rooms/buildings) and make the information safe.